AI & AI-Assisted Technology Policy
Guidelines for the responsible use of artificial intelligence in academic publishing
Overview
Upubscience Publisher House recognizes the growing role of artificial intelligence (AI) and AI-assisted technologies in research and writing. This policy provides clear guidelines to ensure transparency, accountability, and integrity when AI tools are used in the preparation of manuscripts.
Permitted Uses
Language Improvement
AI tools may be used for grammar checking, language polishing, and translation assistance to improve readability and clarity.
Data Analysis
AI may be used as a tool for data processing, statistical analysis, or computational tasks, provided the methodology is fully described.
Literature Search
AI-assisted tools may be used to support literature reviews, provided all cited sources are verified by the authors.
Figure Preparation
AI tools may assist in creating figures, diagrams, or visualizations, provided this is disclosed in the manuscript.
Prohibited Uses
The Following Uses Are Not Permitted
- AI tools must NOT be listed as authors, as they cannot take responsibility for the work
- AI must NOT be used to generate original research data, fabricate results, or create fraudulent content
- AI must NOT be used to write the entire manuscript or produce substantive intellectual content without human oversight
- AI-generated text must NOT be presented as the author's own original work without disclosure
Disclosure Requirements
- Authors must disclose the use of any AI or AI-assisted technology in the manuscript preparation
- The specific AI tool(s) used must be identified (e.g., ChatGPT, Grammarly, Copilot)
- The purpose and extent of AI use must be described (e.g., “ChatGPT was used for language editing and grammar checking”)
- This disclosure should be placed in the Methods section or Acknowledgments
- Authors bear full responsibility for the accuracy and integrity of all content, regardless of AI involvement
AI in Peer Review
- Reviewers should NOT use AI tools to assist in the review of manuscripts, as this may compromise confidentiality
- If AI tools are used in any aspect of the review, the reviewer must disclose this to the editor
- Editors will not share manuscript content with AI systems
Accountability
- Authors are fully responsible for the content of their manuscripts, including any AI-assisted portions
- Failure to disclose AI use may be treated as a breach of publication ethics
- Upubscience reserves the right to request additional information about AI use at any stage of the publication process
- This policy will be updated as AI technology and best practices evolve